OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on whichwe live, work and create.Please note that internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and temporary OPSEU Local 576 Unit 1 employees with one year of continuous service.Reporting to the Manager, Faculty of Design Office and working closely with the Dean, Associate Deans and Program Chairs, the Coordinator, Academic Planning is responsible for providing support for the Faculty of Design (FOD) Office, including processes involved with curriculum development and course and faculty scheduling.Summary of Responsibilities:In consultation with the Program Chairs and Associate Dean, support the Curriculum Advisory Committees of Faculty (CACOF), including: researching, analyzing, and presenting curriculum changes ensuring that they align with the University’s policies and procedures as well as coordinating and preparing curricular materials for submission to the Senate Undergraduate Studies Committee (SUSC)Ensure that all curricular changes are updated on Canvas via course outlinesResponsible for the analysis, accuracy and maintenance of the course schedules in consultation with the Office of the Registrar and Program Chairs to ensure course and faculty information is accurate for scheduling and to update the Colleague system prior to publicationResearch and prepare data for faculty contracts, committee work, projects and various reportsCoordinate the recruitment and hiring process for Teaching Assistant hiring in consultation with the Chairs and People & Culture, including: preparing postings and hiring documentation, summarizing candidate information (i.e. CVs)Responsible for hiring student monitors including supervision, approving hours through Web Time entry, and ensuring that relevant legislated training (e.g. health and safety, AODA, etc.) has been providedLiaise with the Faculty of Art office to hire models for classes, including confirming hours workedMaintain the Filemaker Pro database, including data entry, verification and reporting of curricular information, as required and prepare Sessional contracts as requiredPrepare statistical reports for the Associate Deans and Manager regarding curriculum and hiring; ensure reports are filed and archived, as appropriateProvide back-up assistance to the Dean in the absence of the Executive Assistant and the Coordinator, Faculty of Design and act as designate in the absence of the Manager, Faculty of Design, as appropriateAnswer general inquiries from students, faculty, staff and the publicResponsible for overseeing email distribution groups within the FOD OfficeLead coordination of communications for the office, including emails to faculty and relevant stakeholders, the faculty newsletter, updates to faculty during formal assessment period and FOD website updatesTrain faculty on the use of Canvas and monitor the updating of all course outlines and insertions on Canvas by the faculty; conduct appropriate follow-up to ensure course outlines comply with OCAD U standardsLead the facilitation of FOD’s participation in the Graduate ExhibitionPerform such clerical duties as: photocopying, booking rooms, scheduling appointments, preparing and following up on work requestsSupport the Manager, Faculty of Design Office with general administrative projects, that contribute to the successful operation of the Faculty of Design OfficeQualifications:Post-secondary degree or equivalent, with a minimum of three (3) years of administrative work experience, preferably in a post-secondary educational environmentExcellent technical computing skills, including ability to create accessible documents, forms and templates using Microsoft Office and appropriate Adobe programs; proficiency in Filemaker, Canvas and Colleague would be an assetProven ability to meet deadlines and work well with high volume, pressure and changing prioritiesDemonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff and facultyOutstanding interpersonal, communication, composition, organizational, and analytical skills, with experience communicating effectively with a diverse populationDemonstrated project management skills encompassing attention to detail, and the ability to prioritize tasks and meet deadlinesDemonstrated ability to take initiative and work both independently and collaboratively in a team environmentCompensation:OPSEU Unit 1, Appendix A, Grade A4; $31.59 to $41.52 per hourHours of Work:Monday to Friday, for a total of 35 hours per week. This is a temporary contract expected to continue untilSeptember 25, 2026Interestedinternal permanent OPSEU Local 576 Unit 1 ortemporary OPSEU Local 576 Unit 1 employees with one year of continuous serviceapplicantsare invited to submit an updated *resume and cover letter (PDF) by selecting “Apply Now” below, no later thanFriday, October 18, 2024.*Please upload your resume and cover letteras one PDF. Please name your upload:FirstName_LastName-Job CodeAs an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.We encourage members of designated equity-deserving groups to self-identify within the voluntary Applicant Questionnaire.In order to alleviate the under-representation of racialized and Indigenous administrators, priority in hiring will be given to qualified racialized and Indigenous persons who self-identify as such in the application process. This initiative is a special program under the Ontario Human Rights Code.OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact People & Culture for more information or refer to OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities.All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.
