Coordinator, Volunteer Engagement

TheCoordinator,  Volunteer Engagementsupports the Volunteer Engagement team by coordinating the work of numerous internal and external committees, coordinating the nomination and retirement process for Princeton’s Advisory Councils, serving as office administrator for the Volunteer Engagement team, supporting programs under the team’s purview, and providing high-level administrative support to the Director for Volunteer Engagement.The Coordinator interacts regularly with members of the Advancement Office staff, Princeton alumni, alumni donors, volunteers, and parents, as well as with senior administrators, academic department and center managers, and a broad range of campus partners.Princeton University Advancement  works to inform, inspire, and involve Princeton’s global community of alumni, parents, and friends in ways that enable the University to fulfill its mission of advancing learning through scholarship, research, and teaching to serve humanity.Alumni Trustee and Young Alumni Trustee ElectionsCoordinate budgeting and logistics for the Committee to Nominate Alumni Trustees in support of committee members, alumni trustee candidates and young alumni trustee candidatesFormat, proof and distribute materials including handbooks, guideline documents, and candidate review materialsMaintain robust Microsoft SharePoint site and manage edits of election websitesDevelop and proof election materials in support of the Director for Volunteer EngagementDraft trustee election communications appearing in alumni magazine and alumni newsletter, student lists, and other communications vehiclesWork directly with vendor Election Services on contract negotiations and timeline deliverables for both election processesProvide customer service for inbound inquiries from students and alumni throughout alumni trustee electionsPrinceton University Advisory CouncilsTrack annual advisory council membership updates for academic unitsSupports Director for Volunteer Engagement and Office of the Dean of Faculty in advising unit managers and chairs on advisory council best practices and soliciting recommendations for new membersDraft correspondence to new, reappointed, and retiring members on behalf of the Office of the Dean of Faculty and tracks appointment in concert with Alumni RecordsWork with Advancement colleagues to research, identify and track alumni, parents and friends to commend to units and departmentsOversee budget for advisory council meetings, reviewing and approving reimbursement requests from departmentsVolunteer Engagement ProgrammingSupport senior level committees composed of trustees, volunteer leaders and senior campus administrators, including Woodrow Wilson Award and Madison Medal Selection Committee, Campus Partners Alumni Roundtable, and other leadership committees as assignedConduct research, prepare and proof profiles for Woodrow Wilson Award candidates and proof profiles for Madison Medal candidatesCoordinate with the Office of the VP and Secretary on materials and outreach to committee Support awardees in advance of and during Alumni Day in collaboration with Alumni Engagement colleaguesVolunteer Engagement Metrics, Data Analysis, Research and PresentationsWork with Director for Volunteer Engagement and Advancement’s Research and Analytics team to create, utilize and upgrade metrics-driven reports to gain a comprehensive overview of volunteer engagementCreates visuals and other analytics for presentations and reportsConduct ongoing research to identify alumni for volunteer positionsUpdate volunteer database and tracking mechanisms for the Volunteer Engagement teamProvide input on volunteer pipeline management tracking across systems and processesAssist Advancement Communications in external facing volunteer engagement, alumni trustee and young alumni trustee information on Princeton’s alumni websiteDraft and coordinate communications to alumni through the PAW, Tiger News and other communications vehiclesVolunteer Engagement OperationsProvide high-level support and general administrative assistance to the Director for Volunteer Engagement, including complex scheduling and calendaring, handling travel arrangements and preparing expense reports, organizing and maintaining files, monitoring and preparing customized correspondenceMonitor department budget including analysis and reconciliation as needed and acts as financial liaison responsible for purchasing and expense report managementCoordinate and help maintain department vacation/absence scheduleEssential Qualifications:Minimum of three years of strongly related experienceExcellent written and oral communication skillsExperience with project management and volunteer managementExcellent interpersonal and customer service skills and a high degree of professionalism and initiativeAbility to maintain strict confidentiality and handle highly sensitive information and materials in a discretionary manner related to Princeton and its alumniStrong willingness to work in a collaborative and professional manner with stakeholders, alumni volunteers and colleagues throughout the Princeton campusStrong ability to exercise independent judgment and make independent decisions based on established policies and proceduresStrong technical skills including proficiency in Microsoft Office suite as well as database management systemsStrong problem-solving and organizational skillsA willingness and ability to work nights and weekends to participate in committee meetings and other alumni events, programs, and activitiesCommitment to University Advancement’s mission to inform, involve, and inspire Princeton’s global community of alumni and friends, and adhering to its guiding principles of High Performance, Innovation, Civility, and CollaborationPreferred Qualifications:Bachelor’s degree or equivalentPrior alumni relations, volunteer management or related experienceStrong familiarity with Princeton University, its mission, and its global community of alumniPrinceton University is anEqual Opportunity/Affirmative Action Employerand all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.KNOW YOUR RIGHTS36.25NoYes180 daysNoNoNoAssociate#LI-SB1Join our Talent Network to receive updates about working at Princeton.Princeton University job offers are contingent upon the candidate’s successful completion of a background check, reference checks, and pre-employment screening, as applicable.If you have questions or comments regarding the iCIMS Privacy Policy or iCIMS FAQs , please contact[email protected].Go to our careers site.