Administration & Finance Assistant

Ref NumberB02-07530Professional ExpertiseFinanceDepartmentSchool of Life & Medical Sciences (B02)LocationLondonWorking PatternFull timeSalary£35,630–£41,005Contract TypePermanentWorking TypeHybridAvailable for SecondmentNoClosing Date29-Oct-2024The Research Department of Primary Care and Population Health is part of the Institute of Epidemiology and Health Care and is headed by Professors Greta Rait and Kate Walters. The Department’s strategic aim is to deliver high-quality teaching in community-based primary care and public health and to undertake a programme of internationally competitive multi-disciplinary research addressing the management and prevention of disease in individuals and populations in areas that are of priority to the health of the public.We are seeking a highly motivated and organised individual for the role of Administration & Finance Assistant which is based in the Research Department of Primary Care & Population Health (PCPH) at the Royal Free Campus.The Administration & Finance Assistant will support staff with administrative tasks including both finance and general administrative duties.  Finance tasks include raising purchase orders, purchasing equipment, monitoring expenditure on departmental projects and grants, supporting pre and post-award research grant processes. They will organise and support staff meetings, management meetings and departmental seminar series and will facilitate Patient and Public Involvement activities for PCPH. They will work with the Research Department Administrator to support the implementation of the research department strategy including running surveys, assisting with estates management and supporting the Heads of Research Department.Subject to the agreement of the line manager the successful applicant may work remotely for up to 40% of the week.The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit www.ucl.ac.uk/ways-of-working to find out more.A full job description is attached to this advert. If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process or role, please email Stephanie Hume at[email protected].NOTE:In the event we get a high number of applications, we may close the advert early before the published closing date. As a minimum we will keep all adverts open for 2 weeks. Please note that interviews will be in-person.To do this job you’ll need GCSEs in English and Mathematics at Grade C or above, and experience of working in a service delivery environment as part of a team. You’ll need strong data analysis and reconciliation skills with an attention to detail, with excellent IT skills including advanced knowledge of Excel and a good all round knowledge of Microsoft Office software.If you have experience in the Higher Education sector and / or of using Oracle, that’s great. But if you don’t, and you tick our other boxes, then we’d still love to hear from you!NOTE:Please review our job description, paying particular attention to the essential and desirable criteria, and ensure you address these criteria in your applicationAs well as the exciting opportunities this role presents we also offer some great benefits some of which are below:* 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)* Defined benefit career average revalued earnings pension scheme (CARE)* Cycle to work scheme and season ticket loan* On-Site nursery* On-site gym* Enhanced maternity, paternity and adoption pay* Employee assistance programme: Staff Support Service* Discounted medical insuranceAs London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/Attached documents are available under links. Clicking a document link will initialize its download.