**Job Description**
This position provides a wide range of confidential administrative support to the Graduate Program Coordinators and IGS Theme Coordinators within the Irving K. Barber Faculty of Arts and Social Sciences (FASS). Responsibilities include supporting multiple key university graduate administrative services such as process development, application and admissions, student registration, records and progress tracking, degree completion, and data reporting, in conjunction with the College of Graduate Studies, Enrollment Services, and other FASS departments. The role also provides research administrative support to the Manager, Research, Graduate and Postdoctoral Studies, and the Associate Dean.
**Skills & Abilities**
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
• Commitment to enhancing awareness, knowledge, and skills related to equity, diversity, and inclusion.
• Intermediate proficiency level in MS Office software (Word, Excel, PowerPoint, Outlook, Adobe products).
• Typing speed of 60 words per minute.
• Familiarity with Web-development software.
• Strong attention to detail, accuracy, and presentation of information.
• Demonstrated customer service skills.
• Effective oral and written communication skills.
• Problem-solving skills.
• Interpersonal skills.
• Multitasking and organizational skills.
• Knowledge of university policies and procedures (an asset).
• Demonstrated ability to work under pressure and to meet deadlines while being courteous and helpful.
• Ability to work both independently and within a team environment.
• Ability to exercise tact and discretion when handling sensitive or confidential issues.
**Qualifications**
Required Degree(s) in:
• Undergraduate degree
**Experience**
Experience Required:
• Over three years of related administration experience.
Other:
• An equivalent combination of education and experience is required.
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